Software User’s Guide
Not all models are available in all countries.
For FAX users; This documentation is for both MFC and FAX models. Where it says 'MFC' in this User’s
Guide, please read 'MFC-xxxx' as 'FAX-xxxx'.
Version 0
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Table of Contents
Using the printer keys................................................................................................................................2
Guidelines for printing on both sides of the paper...............................................................................6
Basic tab..................................................................................................................................................10
Paper Size.........................................................................................................................................10
Orientation.........................................................................................................................................10
Watermark Settings...........................................................................................................................16
Toner Save Mode..............................................................................................................................18
Monitoring the machine’s status........................................................................................................27
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Scanning a document into the PC.....................................................................................................29
(Windows Photo Gallery and Windows Fax and Scan)........................................................................33
Scanning a document into the PC.....................................................................................................33
Scanning a document into the PC.....................................................................................................35
PC-FAX sending......................................................................................................................................43
Setting up a member in the Address Book........................................................................................48
Exporting the Address Book..............................................................................................................50
Guidelines for printing on both sides of the paper.............................................................................55
Choosing page setup options............................................................................................................56
Choosing printing options..................................................................................................................58
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Hiding or showing the window...........................................................................................................65
(Mac OS X 10.6.x - 10.7.x)...................................................................................................................73
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Using the control panel
1
1
1
Using the printer keys
1
You can access the following features from your machine’s control panel.
Job Cancel
1
To cancel the current print job, press Stop/Exit. You can clear the data that is left in the machine’s memory
by pressing Stop/Exit.
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Printing
2
2
Note
2
• FAX-2840 only supports the print function for Asia and Oceania.
• The screens in this section are from Windows® XP. Screens on your PC may vary depending on your
operating system.
Using the Brother printer driver
2
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are available from the download page for your model on the Brother Solutions Center at:
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Printing
Printing a document
2
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (For information about the Paper Tray and
Recommended paper, see Basic User’s Guide.)
2
a From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother FAX-XXXX* as your printer
driver from the Print or Print Settings menu in your software application, and then click OK to begin
printing.
*(Where XXXX is your model name.)
Note
• You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
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Printing
Manual duplex (two-sided) printing
2
The supplied printer driver supports manual duplex printing.
2
Guidelines for printing on both sides of the paper
2
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Basic User’s Guide: Error and maintenance messages. If you have a print
quality problem, see Basic User’s Guide: Improving the print quality.
Manual duplex printing
2
The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
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Printing
Simultaneous scanning, printing and faxing
2
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.
2
Note
Even if Toner Lowor Toner Endedis displayed on the LCD, fax sending and scanning are available.
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Printing
Printer driver settings
2
Note
2
You can change the following printer settings when you print from your computer:
Paper Size
Orientation
Copies
Media Type
Resolution
Print Settings
Multiple Page
Duplex / Booklet
Paper Source
Scaling
Reverse Print
Use Watermark
Header-Footer Print
Toner Save Mode
Administrator
Density Adjustment
Improve Print Output
Skip Blank Page
Print Profiles
The following pages provide an overview of the printer driver settings. For more information, see the Help text
in the printer driver.
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Printing
Accessing the printer driver settings
2
a (For Windows® XP)
Click Start, and then Printers and Faxes.
(For Windows Vista®)
2
Click the
button, Control Panel, Hardware and Sound, and then Printers.
(For Windows® 7)
Click the
button, and then click Devices and Printers.
b (For Windows® XP and Windows Vista®)
Right-click the Brother FAX-XXXX Printer icon (where XXXX is your model name) and select
Properties. The printer properties dialog box appears.
(For Windows® 7)
Right-click the Brother FAX-XXXX Printer icon (where XXXX is your model name) and select
Printer properties. The printer properties dialog box appears.
c (For Windows® XP and Windows Vista®)
Choose the General tab and then click Printing Preferences....
The printer driver dialog box appears.
(For Windows® 7)
Choose the General tab and then click Preferences....
The printer driver dialog box appears.
Note
To configure the tray settings, choose the Tray Settings tab.
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Printing
Basic tab
2
You can also change the Page Layout settings by clicking the illustration on the left side of the Basic tab.
2
(1)
(4)
(2)
(3)
a Choose Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1).
b Choose Multiple Page and Duplex / Booklet (2).
c Choose Paper Source (3).
d Confirm your current settings in the window (4).
e Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
Paper Size
2
From the drop-down box choose the Paper Size you are using.
Orientation
2
Orientation selects the position of how your document will be printed (Portrait or Landscape).
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Printing
Portrait (Vertical)
Landscape (Horizontal)
2
Copies
2
The copies selection sets the number of copies that will be printed.
Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
Media Type
2
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Envelopes
Env. Thick
Env. Thin
Recycled Paper
Label
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Printing
Note
• When using ordinary plain paper (60 to 105 g/m2, 16 to 28 lb) choose Plain Paper. When using heavier
weight paper or rough paper choose Thick Paper or Thicker Paper. For bond paper, choose
Bond Paper.
2
• When printing on envelopes choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env. Thin.
Resolution
2
You can choose the resolution as follows.
300 dpi
600 dpi
HQ 1200
Note
The print speed will change depending on what print quality setting you choose. Higher print quality takes
longer to print, while lower print quality takes less time to print.
Print Settings
2
You can change the print settings as follows:
Graphics
This is the best mode for printing documents that contain graphics.
Text
This is the best mode for printing text documents.
Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page
2
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
Border Line
When printing multiple pages onto one sheet, with the Multiple Page feature, you can choose to have a
solid border, dashed border or no border around each page on the sheet.
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Printing
Print cut-out line
When 1 in NxN pages option is selected, the Print cut-out line option can be selected. This option allows
you to print a faint cut-out line around the printable area.
2
Manual duplex (two-sided)/ Booklet
2
When you want to print a booklet or do manual duplex printing, use this function.
None
Disable duplex printing.
Duplex (Manual)
When you want to do duplex printing, use this option.
• Duplex (Manual)
The machine prints all the even-numbered pages first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered pages will be printed.
When you choose Duplex (Manual), the Duplex Settings... button becomes available to select. You can
set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are four types of duplex binding directions available for each orientation.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
Booklet (Manual)
Use this option to print a document in booklet format using duplex printing; it will arrange the document
according to the correct page numbers and allows you to fold at the centre of the print output without
having to change the order of the pages.
• Booklet (Manual)
The machine prints all the even-numbered sides first. Then the printer driver will stop and show the
instructions required to re-insert the paper. When you click OK the odd-numbered sides will be printed.
When you choose Booklet (Manual), the Duplex Settings... button becomes available to select. You can
set the following settings in the Duplex Settings dialog box.
• Duplex Type
There are two types of duplex binding directions available for each orientation.
• Booklet Printing Method
When Divide into Sets is selected:
This option allows you to print the whole booklet into smaller individual booklet sets, it still allows you
to fold at the center of the smaller individual booklet sets without having to change the order of the
pages. You can specify the number of sheets in each smaller booklet set, from 1 to 15. This option can
help when folding the printed booklet that has a large number of pages.
• Binding Offset
When you check Binding Offset, you can also specify the offset for binding in inches or millimetres.
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Printing
Advanced tab
2
2
(1)
(2)
(3)
(4)
(5)
(6)
(7)
Change the tab settings by clicking one of the following selections:
Scaling (1)
Reverse Print (2)
Use Watermark (3)
Header-Footer Print (4)
Toner Save Mode (5)
Administrator (6)
Other Print Options (7)
Scaling
2
You can change the print image scaling.
Reverse Print
2
Check Reverse Print to reverse the data to flip it upside down.
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Printing
Use Watermark
2
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.
2
Watermark Settings
2
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Printing
Transparent
2
2
2
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
2
In Outline Text
Check In Outline Text if you only want to print an outline of the watermark. It is only available when you
choose a text watermark.
Custom Settings
You can choose which watermark to print on the first page or on the other pages.
Click the Add button to add the watermark settings and then choose Use Text or Use Bitmap File in
Watermark Style.
You can change the additional watermark’s size and position on the page by selecting the watermark, and
clicking the Settings button.
Title
Enter a suitable title into the field.
Text
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.
Bitmap
Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.
Position
Use this setting if you want to control the position of the watermark on the page.
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Printing
Header-Footer Print
2
2
2
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings, you can customize the
information.
2
ID Print
If you select Login User Name, your PC login user name will be printed. If you select Custom and enter
the text in the Custom edit box, the text you entered will be printed.
Toner Save Mode
You can conserve toner use with this feature. When you set Toner Save Mode to On, prints appears lighter.
The default setting is Off.
Note
• We do not recommend Toner Save Mode for printing photo or greyscale images.
• Toner Save Mode is not available for HQ 1200 resolution.
Administrator
Administrators have the authority to limit access to functions such as scaling and watermark.
Password
Enter the password into this box.
Note
Click Set Password... to change the password.
Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting to prevent changes being made.
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Printing
Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
Header-Footer Print Lock
2
Lock the current settings of the Header-Footer Print option to prevent changes being made.
Other Print Options
2
You can set the following in Printer Function:
Density Adjustment
Improve Print Output
Skip Blank Page
Density Adjustment
2
Increase or decrease the print density.
Improve Print Output
2
This feature allows you to improve a print quality problem.
Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you
change the printer driver setting in Media Type to the thin setting.
Note
This operation will decrease the temperature of the machine’s fusing process.
Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide
enough improvement, change the printer driver setting in Media Type to a thick setting.
Note
This operation will increase the temperature of the machine’s fusing process.
Reduce Ghosting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the paper.
Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
Note
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
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Printing
Skip Blank Page
2
If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them from
printing.
2
Note
This option does not work when you choose the following options:
• Use Watermark
• Header-Footer Print
• N in 1 or 1 in NxN Pages in Multiple Page
• Duplex (Manual) or Booklet (Manual)
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Printing
Print Profiles tab
2
Print Profiles are editable presets designed to give you quick access to frequently used printing
configurations.
2
5
1
2
3
4
Print profile list box (1)
Edit a profile(2)
You can edit and save a new print profile.
Restore default profiles(3)
Click to restore all the default print profiles.
Always show Print Profiles tab first.(4)
Current print profile view(5)
a Choose your profile from the print profile list box.
b If you want to display the Print Profiles tab at the front of the window from the next time you print, check
Always show Print Profiles tab first.
c Click OK to apply your chosen profile.
Edit a Profile
2
The Save your profile changes dialog box appears by clicking Edit a profile.
a Choose an icon you want to use from the Icon list.
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Printing
b Enter the desired title in Name.
c Choose the print profile you want to overwrite, then click OK.
Note
2
You can overwrite the preset print profiles.
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Printing
Support
2
Click Support... in the Printing Preferences dialog box.
2
1
2
3
4
5
Brother Solutions Center (1)
The Brother Solutions Center (http://solutions.brother.com/) is a website offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your machine.
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Printing
Original Supplies Website (2)
You can visit our website for original/genuine Brother supplies by clicking this button.
Brother CreativeCenter (3)
2
You can visit our website for free and easy online solutions for business and home users by clicking this
button.
Check Setting (4)
You can check the current driver settings.
About (5)
This will list the printer driver files and version information.
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Printing
Tray Settings tab
2
Note
2
You can define the paper size for each paper tray and auto detect the serial number in the Tray Settings tab
as follows.
(5)
(6)
(1)
(4)
(2)
(3)
Paper Source Setting (1)
This feature lists the paper size assigned to each tray. The settings applied in Paper Size (2) and Update
(4) are displayed.
Paper Size (2)
This setting allows you to define which paper size is used for the tray and manual feed slot. Highlight the
paper source you want to define and then choose the paper size from the drop-down list. Click Update (4)
to apply the setting to the tray.
Default Source (3)
This setting allows you to choose the default paper source that your document will be printed from. Choose
the Default Source from the drop-down list and click Update (4) to save your setting. The Auto Select
setting will automatically pull paper from any paper source (tray or manual feed slot) that has a defined
paper size that matches your document.
Update (4)
The Update function reflects the Paper Size (2) setting in Paper Source Setting (1).
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Printing
Serial No. (5)
By clicking Auto Detect (6), the printer driver will query the machine and display its serial number. If it fails
to receive the information, the screen will display “---------------”.
Auto Detect (6)
2
The Auto Detect function obtains the machine’s serial number by initiating communication between the
PC and the machine.
Note
The Auto Detect function is not available under the following machine conditions:
• The machine’s power switch is Off.
• The cable is not connected to the machine correctly.
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Printing
Status Monitor
2
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.
2
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/FAX-XXXX on your PC.
(Windows® 7)
If you have set the Enable Status Monitor on startup during installation, you will find the
Brother Status Monitor icon on the taskbar.
button or the
To show the Brother Status Monitor icon on your taskbar, click the
button. The Brother Status Monitor
icon will appear in the small window. Then drag the icon to the taskbar.
There is also a link to the Troubleshooting and Brother Original Supplies website. Click Visit the Original
Supplies website button for more information on Brother original supplies.
Note
• For more information about using the Status Monitor software, right-click the Brother Status Monitor icon
and choose Help.
• The automatic software update feature is active when the status monitor feature is active. With the update
feature you can receive both Brother applications and machine firmware updates automatically.
Monitoring the machine’s status
2
The Status Monitor icon will change colour depending on the machine’s status.
A green icon indicates the normal stand-by condition.
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Printing
A yellow icon indicates a warning.
2
A red icon indicates a printing error has occurred.
There are two locations where you can display the Brother Status Monitor on your PC - in the tasktray or
on the desktop.
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Scanning (For FAX-2940)
3
3
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using the
3
Scanning a document using the WIA driver
3
WIA compliant
3
You can choose Windows® Image Acquisition (WIA) for scanning images from the machine. You can scan
images directly into any application that supports WIA or TWAIN scanning.
Scanning a document into the PC
3
You can use the ADF (automatic document feeder) to scan a whole page.
a Load your document.
b Start Microsoft® Paint to scan a document.
Note
The instructions for scanning in this Guide are for when you use Microsoft® Paint. The scanning steps may
vary when using other software applications.
c Click From Scanner or Camera on the File menu.
The Scanner Setup dialog box appears.
d If necessary, adjust the following settings in the Scanner Setup dialog box:
Paper source (1)
Picture type (2)
Adjust the quality of the scanned picture (3)
Page size (4)
Preview (5)
Scan (6)
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Scanning (For FAX-2940)
1
2
3
3
4
5
6
e Choose Document Feeder from the Paper source drop-down list (1).
f Choose the picture type (2).
g Choose the Page size from the drop-down list (4).
h If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution (DPI) and Picture type from Advanced Properties. Click OK after
you have changed the settings.
Note
• The scanner resolution can be set as high as 1200 dpi.
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Scanning (For FAX-2940)
i Click the Scan button in the Scan dialog box (6).
The machine starts scanning the document.
Scanner Utility
3
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi. You
must restart your PC for the new settings to take effect.
3
Note
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure
that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do
not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Running the utility
You can run the utility by choosing the Scanner Utility located in
Start/All Programs/Brother/FAX-XXXX (where XXXX is your model name)/
Scanner Settings/Scanner Utility.
Screens on your computer may vary depending on your operating system or the model of your machine.
Note
(Windows Vista® and Windows® 7)
When the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
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Scanning (For FAX-2940)
• For users who do not have administrator rights: Enter the administrator password and click OK.
3
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Scanning (For FAX-2940)
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan)
3
Scanning a document into the PC
3
You can use the ADF (automatic document feeder) to scan a whole page.
a Load your document.
3
b Open your software application to scan the document.
c Do one of the following:
(Windows Photo Gallery)
Click File, then Import from Camera or Scanner.
(Windows Fax and Scan)
Click File, New, then Scan.
d Choose the scanner you want to use.
e Click Import or OK.
The Scan dialog box appears.
f If necessary, adjust the following settings in the Scan dialog box:
Scanner (1)
Profile (2)
Source (3)
Paper size (4)
Color format (5)
File type (6)
Resolution (DPI) (7)
Brightness (8)
Contrast (9)
Scanning area (10)
Scan (11)
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Scanning (For FAX-2940)
1
2
3
4
5
6
10
7
8
9
11
g Click Scan in the Scan dialog box.
The machine starts scanning the document.
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Scanning (For FAX-2940)
Scanning a document using the TWAIN driver
3
A TWAIN compliant scanner driver is available from the download page for your model on the Brother
Solutions Center (http://solutions.brother.com/). TWAIN drivers meet the standard universal protocol for
communicating between scanners and applications. This means that you can scan images directly into
hundreds of software applications that support TWAIN scanning. These applications include popular
programs like Adobe® Photoshop®, CorelDRAW® and many more.
3
Scanning a document into the PC
3
You can use the ADF (automatic document feeder) to scan a whole page.
a Load your document.
b Start your graphics application, and select scan operation.
The Scanner Setup dialog box appears.
c If necessary, adjust the following settings in the Scanner Setup dialog box:
Scan (Image Type) (1)
Resolution (2)
Scan Type (3)
Brightness (4)
Contrast (5)
Document Size (6)
d Click Start.
When scanning is finished, click Cancel to return to the graphics application window.
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Scanning (For FAX-2940)
Note
After you select a document size, you can adjust the scanning area further by clicking the left mouse
button and dragging it. This is required when you want to crop an image when scanning. (See
3
Pre-Scanning to crop a portion you want to scan
3
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.
b Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size, as needed.
c Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.
1
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Scanning (For FAX-2940)
d Press and hold down the left mouse button and drag it over the portion you want to scan.
3
1
1 Scanning area
Note
You can enlarge the image using the
original size.
icon, and then use the
icon to restore the image to its
e Load your document again.
f Click Start.
When scanning is finished, click Cancel to return to the graphics application window.
This time only the chosen area of the document appears in your application window.
g In your application window, use the options available to refine the image.
Settings in the Scanner Setup dialog box
Scan (Image Type)
3
3
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are listed in the table below:
Scan (Image Type)
Resolution
300 x 300 dpi
Scan Type
True Grey
Photo
Web
Use for scanning photo images.
Use for attaching the scanned image to web pages. 100 x 100 dpi
True Grey
Text
Use for scanning text documents.
200 x 200 dpi
Black & White
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Scanning (For FAX-2940)
Resolution
3
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose.
Resolution
Black & White/
Grey (Error
3
Diffusion)/True Grey
100 x 100 dpi
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
150 x 150 dpi
200 x 200 dpi
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x 1200 dpi
2400 x 2400 dpi
4800 x 4800 dpi
9600 x 9600 dpi
19200 x 19200 dpi
Scan Type
3
Black & White
Use for text or line art.
Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give a grey appearance.)
True Grey
Use for photographic images or graphics. This mode is more exact due to using up to 256 shades of grey.
Brightness
3
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slider to the right or left to lighten or darken the image. You
can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
Contrast
3
You can increase or decrease the Contrast level by moving the slider to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can
also enter a value in the box to set the Contrast.
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Scanning (For FAX-2940)
Note
The Contrast setting is only available when Grey (Error Diffusion) or True Grey is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.
3
Document Size
3
Choose one of the following sizes:
A4 210 x 297 mm (8.3 x 11.7 in)
JIS B5 182 x 257 mm (7.2 x 10.1 in)
JIS B6 128 x 182 mm (5 x 7.2 in)
Letter 215.9 x 279.4 mm (8 1/2 x 11 in)
Legal 215.9 x 355.6 mm (8 1/2 x 14 in)
A5 148 x 210 mm (5.8 x 8.3 in)
A6 105 x 148 mm (4.1 x 5.8 in)
Executive 184.1 x 266.7 mm (7 1/4 x 10 1/2 in)
10 x 15 cm (4 x 6 in)
13 x 20cm (5 x 8 in)
9 x 13 cm (3.5 x 5 in)
13 x 18 cm (5 x 7 in)
Postcard 1 100 x 148 mm (3.9 x 5.8 in)
Postcard 2 (Double) 148 x 200 mm (5.8 x 7.9 in)
Custom
If you choose Custom as the size, the Custom Document Size dialog box appears.
Enter the Custom Document Size Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
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Scanning (For FAX-2940)
Note
• You can see the actual paper size you chose on the screen.
3
• Width: shows the width of scanning area.
• Height: shows the height of scanning area.
• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.
• User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm.
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Remote Setup
4
4
Note
FAX-2840 only supports Remote Setup for Asia and Oceania.
Remote Setup
4
The Remote Setup program lets you configure many machine settings from a Windows® application. When
you start this application, the settings on your machine will be downloaded automatically to your PC and
displayed on your PC screen. If you change the settings, you can upload them directly to the machine.
4
Click the Start button, All Programs, Brother, FAX-XXXX and Remote Setup.
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message
is displayed, enter the correct data again and then click OK.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
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Remote Setup
Print
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the
machine. Click Apply to upload the new data to the machine and then click Print.
Export
Lets you save the current configuration settings to a file.
Import
Lets you read the settings from a file.
4
Note
You can use the Export button to save Quick Dial or all your settings for your machine.
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Brother PC-FAX Send Software (For FAX-
2940)
5
5
PC-FAX sending
5
The Brother PC-FAX feature lets you use your PC to send a document from an application as a standard fax.
All you have to do is set up the receiving parties as members or groups in your PC-FAX Address Book or
simply enter the destination address or fax number into the user interface. You can use the Address Book
Search feature to quickly find members to send to.
For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com/.
Note
5
The PC-FAX software can only send Black & White fax documents in A4 size.
Sending a file as a PC-FAX
5
a Create a file in any application on your PC.
b Click File, then Print.
The Print dialog box appears:
c Choose Brother PC-FAX as your printer, and then click Print.
The PC-FAX sending dialog box appears:
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Brother PC-FAX Send Software (For FAX-2940)
d Enter a fax number using any of the following methods:
Use the dial pad to enter the number.
Click the Address Book button, and then choose a member or group from the Address Book.
If you make a mistake, click All Clear to delete all the entries.
e To include a cover page, check Add Cover Page.
Note
You can click the
icon to edit a cover page.
5
f Click Start to send the fax.
Note
• If you want to cancel the fax, click Cancel.
• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number,
and then click Start.
Setting up user information
5
Note
You can access User Information from the PC-FAX sending dialog box by clicking the
icon.
a Click the Start button, All Programs, Brother, FAX-XXXX, PC-FAX Sending, then PC-FAX Setup.
The PC-FAX Setup dialog box appears:
b Enter this information to create the fax header and cover page.
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Brother PC-FAX Send Software (For FAX-2940)
c Click OK to save the User Information.
Note
You can set up the User Information separately for each Windows® account.
Sending setup
5
From the PC-FAX Setup dialog box, click the Sending tab to display the screen below.
5
Outside line access
Enter a number to access an outside line here. This is sometimes required by local PBX telephone
systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be
applied and the Dial Prefix set in the function menu will be ignored.
Include header
To add the header information you entered in the User Information tab to the top of your sent faxes, check
Setting up a cover page
5
From the PC-FAX sending dialog box, click the
screen.
icon to access the Brother PC-FAX Cover Page Setup
The Brother PC-FAX Cover Page Setup dialog box appears:
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Brother PC-FAX Send Software (For FAX-2940)
5
Entering cover page information
5
Note
If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover
page.
To
Choose the recipient information you want to add to the cover page.
From
Choose the sender information you want to add to the cover page.
Comment
Enter the comment you want to add to the cover page.
Form
Choose the cover page format you want to use.
Cover page title
If you choose Custom, you can put a bitmap file, such as your company logo, on the cover page.
Use the Browse button to choose the BMP file, and then choose the alignment style.
Count cover page
Check Count cover page to include the cover page in the page numbering.
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Brother PC-FAX Send Software (For FAX-2940)
Address Book
5
If Outlook or Outlook Express is installed on your PC, you can choose in the Select Address Book drop-
down list which address book to use for PC-FAX sending. There are five types: PC-FAX Address Book,
Outlook, Outlook Express (Windows® XP only), Windows Mail Address Book (Windows Vista® only) or
Windows Contacts (Windows® 7 only).
Click the Browse button to choose the database file.
5
You can use the address book you have chosen in the Select Address Book drop-down list by clicking the
Address Book button in the PC-FAX Sending dialog box.
Outlook Express Address Book
5
Note
• To use your Outlook Address Book, you must select Microsoft® Outlook 2000, 2002, 2003, 2007 or 2010
as your default E-mail application.
• For Microsoft® Outlook 2010, the 64-bit version is not supported.
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Brother PC-FAX Send Software (For FAX-2940)
Brother Address Book
5
a Click the Start button, All Programs, Brother, FAX-XXXX (where XXXX is your model name),
PC-FAX Sending, then PC-FAX Address Book.
The Address Book dialog box appears:
5
Setting up a member in the Address Book
5
In the Address Book dialog box you can add, edit and delete members and groups.
a In the Address Book dialog box, click the
icon to add a member.
The Address Book Member Setup dialog box appears:
b In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to
save the information.
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Brother PC-FAX Send Software (For FAX-2940)
Setting up a group for broadcasting
5
You can create a group to send the same PC-FAX to several recipients at one time.
a In the Address Book dialog box, click the
icon to create a Group.
The Address Book Group Setup dialog box appears:
5
b Enter the name of the new group in the Group Name field.
c In the Available Names box, choose each member to be included in the group, and then click Add >>.
Members added to the group appear in the Group Members box.
d After all the members you want have been added, click OK.
Note
You can have up to 50 members in a group.
Editing member information
5
a Choose the member or group you want to edit.
b Click the
icon.
c Change the member or group information.
d Click OK.
Deleting a member or group
5
a Choose the member or group you want to delete.
b Click the
icon.
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Brother PC-FAX Send Software (For FAX-2940)
c When the confirmation dialog box appears, click OK.
Exporting the Address Book
5
You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an
address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card
that contains the sender’s contact information). You can also export the Address Book as Remote Setup Dial
Data that can be used by the Remote Setup application of your machine. (See Remote Setup uu page 41.)
If you are creating a vCard, you must first click on the address book member you want to create the vCard for.
Exporting Address Book entries
5
5
Note
• If you are creating a vCard, you must first choose the member.
a Do one of the following:
From the Address Book, click File, Export, then Text.
b From the Available Items column, choose the data fields you want to export and then click Add >>.
Note
Choose the items in the order you want them listed.
c If you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab
or Comma to separate the data fields.
d Click OK to save the data.
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Brother PC-FAX Send Software (For FAX-2940)
e Enter the name of the file, and then click Save.
5
Importing to the Address Book
5
You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into
your Address Book.
Importing an ASCII text file
5
a Do one of the following:
From the Address Book, click File, Import, then Text.
b From the Available Items column, choose the data fields you want to import, and click Add >>.
Note
From the Available Items list choose the fields in the same order they are listed in the imported text file.
c Choose Tab or Comma based on the file format you are importing from Divide Character.
d Click OK to import the data.
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Printing and Faxing
6
6
Note
FAX-2840 only supports the print function for Asia and Oceania.
Features in the printer driver (Macintosh)
This machine supports Mac OS X 10.5.8 - 10.6.x - 10.7.x.
Note
6
The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending
on your operating system version.
6
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Printing and Faxing
Manual duplex (two-sided) printing
6
The supplied printer driver supports manual duplex printing.
Guidelines for printing on both sides of the paper
6
If the paper is thin, it may wrinkle.
If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot.
If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Basic User’s Guide: Error and maintenance messages. If you have a print
quality problem, see Basic User’s Guide: Improving the print quality.
6
Manual duplex printing
6
The machine prints all the even-numbered pages on one side of the paper first. Before reinserting the paper,
straighten it well, or you may get a paper jam. Very thin or thick paper is not recommended.
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Printing and Faxing
Simultaneous scanning, printing and faxing
6
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning*
a document into the computer. Fax sending will not be stopped during the computer printing. However, when
the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then
continues printing when copying or fax receiving has finished.
*(FAX-2940 only)
Note
Even if Toner Lowor Toner Endedis displayed on the LCD, fax sending and scanning are available.
Choosing page setup options
6
6
You can set the Paper Size, Orientation and Scale.
a From an application such as TextEdit, click File, then Page Setup. Make sure Brother FAX-XXXX
(where XXXX is your model name.) is chosen in the Format for pop-up menu. You can change the
settings for Paper Size, Orientation and Scale, then click OK.
b From an application such as TextEdit, click File, then Print to start printing.
(Mac OS X 10.5.8 to 10.6.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
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Printing and Faxing
6
Note
You can save the current settings as a preset by choosing Save As from the Presets pop-up menu.
(For Mac OS X 10.7.x)
For more page setup options, click Show Details.
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Printing and Faxing
Note
6
You can save the current settings as a preset by choosing Save Current Settings as Preset from the
Presets pop-up menu.
Choosing printing options
6
To control special printing features, choose the options you want to change from the Print dialog box.
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Printing and Faxing
Cover Page
6
You can choose the following cover page settings:
6
Print Cover Page
If you want to add a cover page to your document, use this function.
Cover Page Type
Choose a template for the cover page.
Billing Info
If you want to add the billing information to the cover page, enter text in the Billing Info box.
Layout
6
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Printing and Faxing
Pages per Sheet
The Pages per Sheet selection can reduce the image size of a page by allowing multiple pages to be
printed on one sheet of paper.
Layout Direction
When you specify the pages per sheet, you can also specify the direction of the layout.
Border
If you want to add a border, use this function.
Reverse Page Orientation
Check Reverse Page Orientation to reverse the data from up to down.
Flip horizontally (Mac OS X 10.6.x to 10.7.x)
Check Flip horizontally to print as a reflection flipped left-to-right.
6
Note
Print Settings
6
You can change settings by choosing a setting in the Print Settings list:
Media Type
You can change the media type to one of the following:
• Plain Paper
• Thin Paper
• Thick Paper
• Thicker Paper
• Bond Paper
• Envelopes
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Printing and Faxing
• Env. Thick
• Env. Thin
• Recycled Paper
• Label
Resolution
You can change the resolution as follows:
• 300 dpi
• 600 dpi
• HQ 1200
Paper Source
You can choose Auto Select, Tray 1 or Manual.
Advanced print settings
6
When you click the triangle mark (c) beside Advanced, the advanced print settings appear.
Toner Save Mode
You can conserve toner use with this feature. When you set Toner Save Mode to On, print appears lighter.
The default setting is Off.
Note
• We do not recommend Toner Save Mode for printing Photo or Greyscale images.
• Toner Save Mode is not available for HQ 1200 resolution.
Graphics Quality
You can change the print quality as follows:
• Graphics
The Graphics mode prioritises contrast. Choose this setting for printing text and figures, such as
business and presentation documents. You can represent sharp contrasts between shaded areas.
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Printing and Faxing
• Text
This is the best mode for printing text documents.
Improve Print Output
This feature allows you to improve a print quality problem.
• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. We recommend that you
change the printer driver setting in Media Type to a thin setting.
Note
This operation will decrease the temperature of the machine’s fusing process.
• Improve Toner Fixing
6
If you choose this setting, the toner fixing on paper may be improved. If this selection does not provide
enough improvement, change the printer driver setting in Media Type to a thick setting.
Note
This operation will increase the temperature of the machine’s fusing process.
• Reduce Ghosting
If you are using the machine in a high humidity environment this setting may reduce ghosting on the
paper. Do not use this setting if the ambient humidity is below 30% or ghosting may increase.
Note
This feature may not reduce ghosting for all types of paper. Before you buy a lot of paper, test a small
quantity to make sure that the paper is suitable.
Other Print Options
• Skip Blank Page
If Skip Blank Page is checked, the printer driver automatically detects blank pages and excludes them
from printing.
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Printing and Faxing
Duplex Printing
6
Manual duplex
Select Paper Handling.
Choose Even Only and print, and then reload the printed paper into the tray (blank side face down in Tray
1) or manual feed slot (blank side face up in Manual). Choose Odd Only and print.
6
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Printing and Faxing
Removing the Printer driver for Macintosh
6
a Log in as an ‘Administrator’.
b From the Apple menu, choose System Preferences. Click Print & Fax or Print & Scan, then choose
the printer you want to remove and remove it by clicking the - button.
6
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Printing and Faxing
Status Monitor
6
The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you
see error messages such as paper empty or paper jam at pre-set update intervals. You can check the device
status by launching Brother Status Monitor. Follow these steps:
For Mac OS X 10.5.8
a Run the System Preferences, select Print & Fax, then choose the machine.
b Click the Open Print Queue..., then click Utility. Status Monitor will start up.
For Mac OS X 10.6.x to 10.7.x
a Run the System Preferences, select Print & Fax or Print & Scan, then choose the machine.
b Click the Open Print Queue..., then click Printer Setup. Select the Utility tab then click
Open Printer Utility. Status Monitor will start up.
6
Updating the machine’s status
6
If you want the latest machine status while the Status Monitor window is open, click the
icon. You can
set the interval at which the software will update the machine status information. Go to the menu bar, Brother
Status Monitor and choose Preferences.
Hiding or showing the window
6
After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar,
Brother Status Monitor and choose Hide Status Monitor. To show the window, click the
Brother Status Monitor icon in the dock.
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Printing and Faxing
Sending a fax
6
You can send a fax directly from a Macintosh application.
Note
Fax documents will be sent in Black and White only.
a Create a document in a Macintosh application.
b From an application such as TextEdit, click File, then Print.
(Mac OS X 10.5.8 to 10.6.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
6
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Printing and Faxing
(For Mac OS X 10.7.x)
For more page setup options, click Show Details.
6
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Printing and Faxing
c Choose Send Fax from the pop-up menu.
6
d Choose Facsimile from the Output pop-up menu.
e Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
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Printing and Faxing
Note
If you want to send a fax to more than one number, click Add after entering the first fax number. The
destination fax numbers will be listed in the dialog box.
6
Using the Addresses panel
6
You can choose a fax number using the Addresses button.
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Printing and Faxing
a Click Addresses.
6
b Choose the fax number from the Addresses panel and then click To.
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Printing and Faxing
c When you have chosen your fax, click Print.
6
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Scanning (For FAX-2940)
7
7
Note
Mac OS X 10.5.8 does not support the scan function. Mac OS X 10.6.x - 10.7.x users can use the ICA
driver for scanning.
Scanning a document using the ICA driver
(Mac OS X 10.6.x - 10.7.x)
7
You can scan a document using the ICA driver. If you installed available drivers and software from the
download page for your machine in the Brother Solutions Center (http://solutions.brother.com/), the ICA
driver has been already installed to your Macintosh. If you don’t see your machine in the Print & Fax or
Print & Scan list, you can add your machine by clicking the + button. You can also scan directly using the
7
Note
The screens in this section are from Mac OS X 10.6.x. The screens on your Macintosh will vary depending
on your operating system version.
a Connect your Brother machine to the Macintosh using a USB cable.
b Launch Image Capture.
c Select the machine from the DEVICES area on the left side of the screen.
Note
(For Mac OS X 10.7.x)
If you cannot see the machine in the DEVICES area, point the mouse pointer over the area, and then click
Show.
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Scanning (For FAX-2940)
d Click Show Details to choose Black & White or Text for Kind.
You can adjust the following settings, if necessary, in the dialog box accessed by clicking on
Show Details. Please note that the item name and assignable value may vary depending on the
machine.
7
Resolution: Choose the resolution you want to scan your document at.
Scan Size or Size (Mac OS X 10.7.x only): Select the paper size of the document being scanned from
the Document Feeder.
Orientation: Select the orientation of the document from the Document Feeder.
Scan To: Choose the destination folder or destination application.
Name: Enter the prefix text used for the name of the scanned image.
Format: Select the file format of the scanned data.
Create single document (Mac OS X 10.6.x): When you choose PDF for the file format, check this
box to save all scanned documents as one PDF file.
Combine into single document (Mac OS X 10.7.x): When you choose PDF or TIFF for the file
format, check this box to scan a document as one item and saved as one file.
Image Correction: From the manual setting you can adjust Brightness, Contrast (Mac OS X 10.7.x
only) and Threshold.
e Click on Scan to start scanning.
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Scanning (For FAX-2940)
Choosing your machine from Print & Fax or Print & Scan
7
a Connect your Brother machine to the Macintosh using a USB cable.
b Select System Preferences from the Apple Menu.
c Click Print & Fax or Print & Scan.
d Select the machine from the list on the left side of the screen and click Open Print Queue.
Note
If you do not see the Scan tab on the screen, remove your machine by clicking the - button from the
Print & Fax or Print & Scan list. Then add the machine by clicking the + button.
7
e Click Scanner.
continue.
The screens vary depending on the scanning methods you are using.
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Remote Setup
8
8
Note
FAX-2840 only supports Remote Setup for Asia and Oceania.
Remote Setup
8
The Remote Setup application lets you configure many machine settings from a Macintosh application.
When you access this application, the settings on your machine will be downloaded automatically to your
Macintosh and displayed on your Macintosh screen. If you change the settings, you can upload them directly
to the machine.
Note
The RemoteSetup application icon is in Macintosh HD/Applications/Brother.
8
OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message
is displayed, enter the correct data again and then click OK.
Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
Apply
Lets you upload data to the machine without exiting the Remote Setup application.
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Remote Setup
Print
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the
machine. Click Apply to upload the new data to the machine and then click Print.
Export
Lets you save the current configuration setting to a file.
Import
Lets you read the setting from a file.
Note
You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.
8
77
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Index
A
Print
Macintosh
A
Manual duplex printing ........................................ 63
Windows
Manual duplex printing ........................................ 13
®
B
Brightness
®
R
C
Remote Setup
Contrast
®
®
S
D
Scan
Macintosh
Drivers
Windows
Macintosh
®
WIA Compliant .................................................... 29
Scan Type
®
Windows
A
®
Windows
Grey (Error Diffusion) .......................................... 38
Status Monitor
E
®
F
FAX (PC-FAX)
Macintosh
T
®
Windows
W
H
P
78
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These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support
machines purchased in their own countries.
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